City of Palm Coast Launches New Special Events Portal

There is no cost associated with using this platform or submitting a special event request, but event organizers are encouraged to submit their initial request 6 months prior to the proposed event date to help with securing the location, as well as any city, county, or Public Safety services that the event may require. Based on factors of your event, there may be some applicable fees for recommended city services

Once an event organizer submits their request, they can track the status of their request on the portal as well. Once the proposed event is reviewed by SERT, organizers will be sent a request to attend a meeting, which can be attended virtually or in-person upon request. Meetings are held on the last Monday of each month from 2-4:30pm and will help SERT determine what services or accommodations will be required. Final approval for event proposals will also be given after the SERT meeting.

“The idea behind the new special events portal is to help streamline the special event process for our event organizers who want to host an event here in our city and make the process as seamless as possible,” said City of Palm Coast Parks and Recreation Deputy Director Brittany McDermott. “As our city continues to grow, so do the number of community events we host each year, and we want to make sure we have the tools in place to meet that demand and serve our community as best we can.”

Additionally, the new Special Events portal also has other features, including a vendor services section, where event vendors can upload required documents and view the status of the event(s) they were invited to. The portal also outlines other details, which includes maps of special event venues, special event fees, and public safety requirements and risk factors from the Flagler County Sheriff’s Office. Those who wish to attain required filming permits can find all information on the portal and will be able to submit their request via the special events process as well. Film permit applications must be submitted at least 10 business days prior to the beginning of the shoot.

The Special Events portal is live now. To access the portal, you can select “Host an Event in Palm Coast” on the ‘Community’ tab at PalmCoast.gov or directly via the following link: https://www.palmcoast.gov/host-an-event-in-palm-coast

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